Conference Support

Let us be part of your conference team

There are many little details to consider when planning a conference. VMS will support you with pre-conference administration and support using our online conference registration system to gather information and communicate with your delegates.

Let us be your on-site representative throughout your conference, providing a dedicated onsite Help Desk to assist your delegates as well as being your onsite coordinator with the venue and audio visual teams.

In addition, our Conference App is an exceptional way to enhance your delegates experience during the conference, we are able to provide a contactless onsite registration and check-in solution with our kiosks package.

Let us professionally source, co-ordinate and deliver the things you do not have time for.

Connected administration

VMS provides the administrative support and resources for your conference by:

  • Providing a single point of contact for delegates, presenters, exhibitors, sponsors and stakeholders.
  • Developing critical timelines and run sheets.
  • Co-ordinating the administrative duties; contracts, registrations, travel, accommodation, budget and program implementation.
  • Liaising with sponsors and exhibitors.
  • Assisting with the post conference review.


VMS provides complete on-site event management including the “on the ground” resources and systems for:

  • Conference registration desk management
  • Kiosk technology for contactless check-in
  • Conference help desk
  • Venue co-ordination: AV, catering, dinners, entertainment, people movement, special activities or requirements to ensure flawless event delivery.
  • VIP and special Guest Management
  • Sponsor management


You can now promote your conference through our automated e-marketing platform. A number of clients, including the ASIC Annual Forum and Breast Cancer Institute have leveraged this system for their conference communications.

You can create your emails from a large library of templates or design your own. You can also identify unique opens and links that have been clicked with the ability to create a call list.

Ask us about this service for your next conference.

Event technology and production

  • The conference and registration website provides one single platform to share information and process your delegates attendance.
  • The most flexible, adaptable event app on the market for savvy event organisers and attendees expecting more.
  • Innovative contactless check-in kiosks, results in short lines, engaging entry, full-colour double-sided badges, fully branded designs and branded sponsorship opportunities.
  • Lead Capture enables exhibitors and sponsors to efficiently capture quality leads with their own device.
Contact us today for your