Register Your Delegates

Registration of your delegates is a key undertaking for any conference and the VMS online registration platform enables the conference organiser to have the necessary information 24/7 to better control and deliver the desired outcomes. In keeping with the importance of this task VMS provides an affordable and easy to use system:

  • Conference website
  • Registration system
  • 24/7 reporting
  • Personalised support or helpline

The registration page may be “turned” on or off at any-time enabling the conference website to be used for information and linked to for promotional purposes.

Conference Website

A simple templated system with its own CMS which allows:

  • Build and manage the site yourself or let us do it for you
  • Provides a unique event url with a direct link from parent sites
  • Establishes a unique conference look and feel
  • Multiple registration types on the one platform (Delegates, Exhibitors…..) or multiple venues or Roadshows
  • Connects to our Conference App
  • Can be duplicated for multiple events at the click of a button
  • Mobile enabled website
  • Includes an Exhibitor Gallery
  • A password protected page “Drop Box” is provided for Presentations to be viewed or downloaded only by registered delegates
  • Abstract registration

Registration System

The registration page provides for:

  • Instruction box(s) to guide registrants.
  • The collection of personal & organisational details including mandatory and turn on/off fields.
  • An additional 100 fields with multiple criteria (drop downs, radio button, numeric, total, text etc.) may be prescribed under four distinct (variable) headings.
  • Field limitations for workshop numbers etc.
  • Calculations on any designated field to enable a total cost to be established.
  • Payment by Cheque, EFT and Credit Card through secure payment gateways
  • Automated Confirmation, Tax Invoice, Rejection or Wait List emails.


The system is password protected enabling multiple users to access and use the information collected in realtime:

  • Full set up, editing, reporting and email (reminder, payment reminder) through password protected and segmented access 24/7.
  • Reports downloadable in CSV format in Excel.
  • A Confirmation/Invoice emails to go to delegate and may also be sent to an additional person (administrator, payment officer etc.)
  • Provides barcoded name badges enabling automated attendee registration

Personalised Support

VMS provides a contact point for delegates enabling them to be assisted by experienced personnel when registering for a conference. The support team are also able to process various payment formats or aggregated invoicing to make it as convenient as possible to meet the needs of our client.

Whether as a client you require assistance for establishing or altering a conference website or access to the system or simply running reports VMS provides this personalised support.

Contact us today for your